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HOURS Timesheet, billable, and payable

Every hour worked,
billed and paid.

The team logs hours on the task, and Tasskee does the rest: it totals them the way you need to see them, applies the right rate to each hour, and closes out what to bill the client and what to pay people who work by the hour. No spreadsheet at the end of the month.

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15 days with everything unlocked Hours tied to the task, not to a spreadsheet No credit card
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Tasskee hours analysis grouped by project and team member, with hours, billable amount, cost and margin
The whole cycle

From logged hours to money in the bank

At most companies, hours live in one tool, rates in a spreadsheet and billing in email. Here it's a single path, and behind every number is the task that produced it.

Log timeEach person logs hours on their own task, with a note on what they did.
Set a rateEach hour gets its billing rate and its cost rate, by the rule you defined.
CloseUp to the cutoff date: the client statement and the statement for people paid by the hour.
Get paid and payInvoice, receipt, received and paid. Whatever has been closed is locked.
How it works

Six screens, one menu: Hours

Real Tasskee screens, with data from a demo agency. Each one appears for those who have permission to see it.

Hours › Analysis
Hours analysis with groupings, weekly columns and indicators in reais
Up to 3 groupings Day, week or month in columns Saved reports CSV and PDF
1 · Hours analysis

The report you'd build in a spreadsheet, built in three clicks.

Choose the period, drag up to three groupings in whatever order makes sense and decide whether time becomes a column. The table reorganizes instantly, with a subtotal at each level.

  • Group by any angleProject, workstream, team member, type, sprint, task, month, week, or day. Project › Team member for the client; Team member › Project for payroll.
  • The period in columnsDay, week or month side by side, with a heat shade on each cell to see where the hours concentrate.
  • Hours, billable, cost or marginThe same table in reais, for people with permission. And an alert for hours with no rate defined, which takes you straight to the missing cell.
  • Save and shareSave the report just for you or for the organization. The address carries the entire state: copying the link is sending the exact report.
Project › Team member, by week
Tree table: each project with its subtotal and the people who worked on it, week by week

This week's timesheet, ready

One shortcut builds Team member × Day of the current week. Anyone who logged little shows up right away, before Friday turns into Monday.

Weekly timesheet by team member, day by day, with intensity colors

Margin by project and by type

Switch the metric to Margin and see, month by month, which projects and which types of work make money, and which just make work.

Margin analysis in reais per project, month by month
2 · Every number has a source

Click any number to see the hours that add up to it.

No totals nobody can explain. Each cell opens, on the side, the time entries that make it up — and that's right where you fix whatever is wrong.

  • Date, person, task and noteWhat was done in each entry, with a link to the task.
  • The value and where it came from"R$ 180.00/h · Aurora Mobile App": the rule that set the price of each hour stays in plain view.
  • Edit and delete, with a lockWhoever has permission fixes it right there. What's already in a closing or statement appears with a lock and the reason.
Cell detail
Side panel with a person's time entries on a project: hours, notes, billed amount, and cost for each one
3 · Points × hours

The team's estimate, checked against the clock.

Turn on "Compare with points" and the analysis shows how many hours each point really cost, by person, project or type — compared with the organization median.

  • Only what was deliveredTasks completed in the period come in, with all their hours. A half-finished task doesn't distort the calculation.
  • Points split fairlyOn a task with several people, points are split in proportion to each person's hours.
  • The outlier tasksThe list of what took more than double, or less than half, of the median for the same card. It's the input for the next estimate.
Points × hours by contributor
Hours per point for each team member with the organization median line
4 · Hourly rates

What each hour is worth, on both sides of the counter

Two tables: what you charge the client and what you pay the people who work. An empty cell inherits from the level above; a filled one wins. Each logged hour takes the rate from the most specific rule.

Billed to the customer

Projects in rows, task types in columns, and the organization default at the top. The most specific rule wins: project + type, project, organization + type, organization. A bug can be "don't bill", for warranty.

Billing rate table with the editor open: rate, effective date, and impact preview

Paid to the professional

One rate per person, and per type if you need it. Check "Paid by the hour" for people paid that way: only they go into Payable. Everyone else's rate is an internal cost, used in the margin.

Pay rate table by person, with the Paid by the hour flag
Effective fromEvery change asks for an effective date: today, the start of the month, or any date — including in the future, for a rate increase already agreed.
Preview before saving"17 open time entries go from R$ 6,300 to R$ 7,425 (+R$ 1,125)". You see the effect before you confirm.
What's closed doesn't changeAn hour that already went into a closing or a statement keeps the rate from that time. A rate change only reaches what is still open.
History for every cellWho changed it, from how much to how much, and since when. The conversation with the client about the rate increase has a record.
5 · Billable

No hour worked forgotten when it's time to bill.

One row per project with what's been done and not yet billed: hours, amount, how long it's been open, and how much has no rate set.

  • Generate the closing up to a date"Through 08/31": Tasskee gathers the project's open hours and shows a per-task preview before you confirm.
  • Number, frozen rate and lockThe closing gets a sequential number, freezes the rate of each hour and locks the time entries against editing.
  • An hour with no rate doesn't slip through silentlyIt stays out, open and flagged, until someone sets the price. Closing it at zero would hide the hole.
Generate closing
Closing generation panel: cutoff date, hours and amount per task, and invoice and notes fields

The document that goes to the client

The closing becomes a document with detail per task, ready to print, save as PDF or export as CSV. Cost and internal rate names never appear on it.

  • With or without time entriesYou choose whether the client sees only the total per task or each entry with date and notes.
  • Invoice and payment receivedSave the invoice number and mark it as received. The "Issued, awaiting payment" queue shows what hasn't come in yet.
  • Canceling leaves a trailCanceling requires a reason, releases the hours back to Billable and doesn't reuse the number.
Closing 1
Closing received with the total, the tasks, the invoice and the print and export buttons
6 · Payable

People paid by the hour are paid for what they did. No more, no less.

The mirror of Billable, on the side of whoever does the work: one row per person marked "Paid by the hour", the statement up to a date and the payment record with the receipt.

Payable: open hours and amount per person
The queueOpen hours and amount for each contractor, since when, and the statements payable.
Generate statement: cutoff date and hours per task
The statementUp to the cutoff date, with a preview per task and project. Generate it, and it's locked.
Open statement with the contractor's receipt and the Mark as paid button
The paymentThe contractor's receipt or invoice, a note and "Mark as paid". It prints and exports like the statement.
The two queues are independent.An hour can be billed to the client and still be payable to the professional, or the other way around. Each side closes on its own schedule, without one blocking the other.
7 · For people who log their hours

Each person sees their own hours. And only their own.

Two screens for the team, which exist for everyone and show nothing that belongs to the company.

My hours

The same analysis, only with what the person logged and no amounts at all: my week, last week by task, the month by project and my points × hours.

My hours: chart and table of the person's week by project

My statements

For people paid by the hour: how many hours haven't been paid yet, how much they're owed, and each statement with its status. The rate billed to the client never appears.

My statements: unpaid hours, amount receivable and the list of statements
Who sees what

Cost is salary. That's why each side has its own key.

Four separate permissions in the profile. Without the permission, the amount never even leaves the server — it's not just a column hidden on screen.

See the billed amount

Billable, margin and the Billable screen.

See the cost

How much to pay each person, and the Payable screen.

Set rates

Edit the hourly rate tables.

Close

Generate and cancel closings and statements, mark as received and paid.

Whoever sees the whole organization is whoever already saw everyone's reports. Everyone else sees only their own hours.

Fewer spreadsheets

Month-end for people who sell hours

With the spreadsheet

  • Export the hours, paste them in and hope they add up
  • Looking up each client's rate by hand
  • Someone fixes an hour after it was billed
  • The contractor asks how much they're owed
  • Nobody knows the margin until the quarter closes

Tasskee

  • The hours are already totaled, the way you want to see them
  • Every hour already has the right rate, by the rule
  • What's closed stays locked
  • The contractor sees their own statement
  • The margin shows up in the month, by project

And the hours stay linked to tasks, sprints and the schedule, in the same Pro plan.

Log time and My hours are in Start. Analysis, Rates, Billable and Payable are in Pro and Max.Pro costs R$ 39 per user/month, and the free trial unlocks everything for 15 days.
View plans
Questions

Questions from people who bill and pay by the hour

How does Tasskee know how much to charge for each hour?
You set the hourly rate on the Rates screen, and the most specific one wins: project + task type, then the project, then organization + type and, finally, the organization default. That way a client's project can have its own rate, a ticket can cost less than a story, and a bug can be set to "do not bill" because it is under warranty.
If I change the hourly rate, does what was already billed change?
No. Every change asks from when it applies and shows the effect first: how many open entries change and from what to what. Anything that has already gone into a close or a statement stays frozen at the rate of the time.
What is the close? Does it issue an invoice?
The close gathers a project's open hours up to a cutoff date, with detail per task, and locks those entries so no one changes them afterward. It generates the document to send to the client, as PDF or CSV, and stores the number of the invoice you issued in your own system. Tasskee does not issue the invoice.
How does payment work for people paid by the hour?
Mark the person as "Paid by the hour" and set their rate. Their hours start showing up in To Pay; you generate the statement up to a date, attach the proof of payment or the contractor's invoice and mark it as paid. The person follows everything in My statements.
Can the contributor see how much I charge the client?
No. Viewing the billed rate, viewing the cost, setting rates and generating closes are four separate permissions on the profile. Without the permission, the value doesn't even leave the server. People paid by the hour see only their own hours and what they are owed.
Can an hour be billed and not yet paid?
It can, and that is normal. The two queues are independent: an hour leaves To Bill when it goes into the client's close and leaves To Pay when it goes into the professional's statement, each on its own timeline.
Which plan is it on?
Logging hours and viewing your own hours are on Start. Hours Analysis, Rates, To Bill and To Pay are on Pro (R$ 39 per user/month) and Max. The 15-day free trial unlocks everything.
Can I take the numbers to another system?
Yes. The analysis and the billing closes export to CSV (opens directly in Excel) and PDF, with the same grouping as the screen. And the API and MCP server give access to the hours report, rates and closes, with the same permissions as the screen.

Close next month without opening the spreadsheet.

Create your account, log time on tasks and set the rates. At month-end, each client's statement and each contractor's statement are one click away.

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